Compliance & Eligibility
This page outlines the practical requirements and considerations that apply prior to scheduling notarial services. These standards help ensure proper execution, legal validity, and a smooth appointment experience.
Identification & Appearance
1 I All signers must present acceptable, valid government-issued identification.
2 I Signers are required to appear personally, either in person or remotely, depending on the notarization method.
3 I Signers must be willing and able to understand the document being signed at the time of notarization.
Document Review & Eligibility
1 I Certain documents may require review prior to scheduling to confirm eligibility or execution method.
2 I Some documents may not be eligible for electronic or remote notarization based on document type or receiving
authority.
3 I Documents intended for international or governmental use may require additional authentication or apostille services.
Remote & Electronic Notarization Considerations
1 I Availability of electronic and remote notarization varies by document type, signer location, and applicable
jurisdictional requirements.
2 I Not all notarial acts or documents may be completed remotely and may require in-person execution.
Additional details regarding Remote Online Notarization are available in the RON Resources section.
Pre-Appointment Confirmation
Eligibility and applicable requirements are confirmed prior to scheduling or execution to ensure services are performed correctly and in accordance with applicable standards.
Notary Assignment & Disclosure
All notarial services are performed by duly commissioned and authorized notaries public who meet applicable certification, training, and regulatory requirements. Notaries are bonded and background-verified, and are assigned to each appointment and confirmed prior to service delivery.
Fees & Statutory Limits
Notarial fees are assessed in accordance with applicable law, with statutory act fees subject to legal limits and any permitted service-related fees disclosed prior to confirmation and assessed separately.
Refusal of Service
CertiNotary may refuse or discontinue service when required or permitted by law, including situations involving insufficient identification, lack of capacity or willingness, non-compliant documents, conflicts of interest, or suspected fraud or coercion.
Right to Modify or Update Requirement
Compliance requirements and service eligibility may be updated as necessary to reflect changes in law, regulation, or operational standards.
No Guarantee of Acceptance
CertiNotary does not guarantee acceptance of notarized documents by receiving parties, agencies, institutions, or foreign authorities. Acceptance is determined solely by the receiving entity based on its own requirements and policies.
Record Keeping & Privacy
Records of notarial acts are retained solely for legally required and authorized purposes. Access is limited to authorized use, and personal information is handled in accordance with applicable privacy and security standards.
Authority & Credentials
CertiNotary operates under verified legal authority and adheres to professional, statutory, and ethical standards governing notarial acts. This page outlines the basis of that authority, the scope under which services are performed, and the safeguards maintained to ensure integrity, validity, and compliance.
Notarial Authority
CertiNotary LLC is commissioned in the State of Washington. All notarial acts are performed only as authorized by Washington law and only when statutory requirements are satisfied.
Jurisdictional Scope
All notarial acts are governed exclusively by Washington State law. Documents intended for use outside Washington State or the United States are notarized under Washington authority only.
Bonding & Insurance
All notarial acts are governed exclusively by Washington State law. Documents intended for use outside Washington State or the United States are notarized under Washington authority only.
Identity Verification Standards
Identity verification is conducted in accordance with state requirements and applicable service methods, including in-person and eligible remote notarization.
Recordkeeping & Security
Required notarial records, including journals and remote notarization records where applicable, are maintained in compliance with Washington law.
Professional Standards
All notarial acts are performed impartially and independently, without interest in the transaction or preference to any party, as required by law.
Independence & Impartiality
CertiNotary may refuse or discontinue service when required or permitted by law, including situations involving insufficient identification, lack of capacity or willingness, non-compliant documents, conflicts of interest, or suspected fraud or coercion.
No Legal Advice
CertiNotary does not provide legal advice, draft documents, or determine the legal effect of any document. Clients are responsible for ensuring documents are complete, accurate, and appropriate for their intended use prior to notarization.
Verification
Authority, credentials, and compliance information may be verified upon request, subject to applicable privacy and security considerations.